Administrators & Panels


District Control Panel: commonly referred to as the DCP. Administrators at the district level have control over the district and schools that pertain to the district. schools as well as tuition, Webstores, reports, and students. All SCPs (School Control Panels) can be accessed from the DCP.


Master Administrator: the designated liaison between K-12 Online and the district/school. For quality assurance, this is the only authorized person that may contact their K-12 Online representative. The master admin has district oversight and control over all schools with unlimited access to all features.


School Control Panel: commonly referred to as the SCP. At the SCP, the admin will have access to everything that is created at this level; they cannot access the DCP. 


Forms: forms can be associated with a Webstore item or donation. When students check out of the Webstore, they will be prompted to complete a form before completing their purchase.


Form Field Types


Checkbox: a small box that is either unchecked or checked to indicate exclusion or inclusion. Students may select multiple options when given a checkbox field.


Drop-down: a list of choices that drop down from a selection box. Students may only select one option using this field.


Label: usually text information that is simply shown as a welcome message or definition for group.


List: a list of choices from which students may select multiple options.


Radio Button: a choice where only one option may be chosen. Commonly used for yes or no questions.


Text Area: a multiple line text field used for collecting data entry.


Text Box: a single line text field to collect single or few words.


Other Form Terms


Acknowledgement: will appear as a checkbox at the bottom of a form to indicate a parent and/or student has acknowledged the form.


Custom Forms: all other forms that are created by any administrator or a forms specialist at K-12 Online. All custom forms are viewable at the DCP.


Form Status: forms can be made Active or Inactive. Active forms will appear on the form homepage, but inactive forms will be hidden.


Grade Level Form: forms can be restricted to be grade specific. The form would need to be made not district-controlled and grades can be assigned in the SCP form manager.


Locking Days: a form can be changeable by students for a limited number of days before changes are no longer permitted.


System Form: forms that have been pre-programmed and cannot be edited by the district or school. You may turn the system forms off completely if you are not using an API. Otherwise, the required forms that cannot be changed are the New Student Information Form, Student Information Form, and Student Emergency Contacts. Other forms and fields are optional and can be turned off in the DCP Settings.


Webstore


Available to Webstore: in order for all items, combo packs, fees, and donations to appear in the Webstore, an availability window must be set. Please use the calendar widget to select the dates. 


Category: every item is required to have a category in order to properly group them in the Parent Portal. A category can also be a subcategory if assigned to a Parent Category.


Donation: an open line amount that students can fill in if they wish to donate to the school.


Fee: a payment amount that can be assessed to students or available for purchase in the Webstore. Fees are usually intangible items such as registration fees, lunch fees, sports fees, etc.


Fine: a mandatory payment amount that can only be assessed to students. A fine can be assessed to a student for various reasons such as lost books, damages to school property, etc.


General Ledger: a way to organize items and summarize costs for accounting purposes.


Item: a sale-able element that can be listed, defined, and managed. Items can be inventoried if needed and can have properties if defined.


Item Attributes: features such as color or size can be added to an item. This is typically used for clothing items.


Item Properties: additional features that an item needs in order to be successfully created. (SKU Number, Item Price, Stock Quantity, Reorder Capability, Image) 


Merchant: an account associated with ONE merchant processor.


Parent Category: every item is required to have a category in order to properly be grouped in the Parent Portal. Subcategories may be assigned to a Parent Category. Parent Categories will always show on the left hand navigation in the Parent Portal Webstore. 


Payment Options: different payment gateways that are accepted for the merchant.


Tuition


Tuition Manager:  Available in the SCP, the Tuition Manager is the main hub for changing and updating student tuition. Here you can look up tuition balances and information, assign additional tuition and discounts, make manual payments, and change student tuition status's.


Payment Manager: A useful table that displays all purchases and attempted purchases made for tuition payments. Details and PDF's of each payment are also available for download. 


Payment and Penalty schedules: Where you set up different tuition payment schedules an open line amount that students can fill in if they wish to donate to the school.



Other Terms


Access Key: equivalent to a password. Every account requires an access key in order for a student to access the parent portal forms.


API: abbrev. for Application Program Interface. An API specifies how software components should interact. It is the connector module between the registration system and the user's student information system.


Family Key: siblings may be grouped within each school by a family key. Family keys are not automated and would need to be set manually by the admin (alternative option: send your representative a spreadsheet with the following columns completed: student first name, student last name, student ID number, family key). Forms can be set to be sibling friendly, but not all forms. Each student account will still need to be accessed and completed in order for their registration to be complete.


Page Content: editable pages in the Parent Portal. It is strongly advised to edit these from time to time to ensure students/parents are receiving the correct information at all times.


PDF Summary: after students complete registration, they will be allowed to print out a summary copy for their records.